The Problem
Everyone has documents that expire — passports, driver's licenses, health and auto insurance, gym memberships, streaming subscriptions, warranties. Most people discover an expiration at the worst possible moment: at the airport counter, at a traffic stop, or when filing an insurance claim during the gap.
The average adult tracks 15 to 25 expiring documents, each with a different renewal date and process. Without a system, it is a matter of when — not if — something slips.
What's Inside the Template
- Pre-built categories: Passport, Driver's License, Health Insurance, Auto Insurance, Subscription, Membership, and more
- Auto-calculated status: Expired, Critical, Warning, Upcoming, or Safe
- Dashboard with doughnut chart: See all your personal documents at a glance
- Reminder dates: Auto-calculated 30 days before each expiry
- 5 sample rows to get you started immediately
- Works in Excel, Google Sheets, and LibreOffice
How to Use It
- Download the template using the link below
- Replace the sample data with your own documents — start with the obvious ones (passport, license, insurance) then add subscriptions and memberships
- Review monthly — a quick scan takes under five minutes and prevents expensive surprises
This is also a great template to share with family members who need help staying organized.
Download
Download Free Personal Document Tracker →
Want automatic reminders instead of checking a spreadsheet? Try ExpiryKeeper free → — email and push notifications before anything expires.